Although the rise in remote working practices has exponentially driven the uptick in the adoption of collaboration tools, there’s also another reason why teams are looking for online collaboration software: to improve productivity.
A team collaboration tool is a communication tool with project management features rolled into one. Designed to provide a central platform for sharing knowledge, data, and documents, team collaboration software helps businesses maximize efficiency and teamwork.
Here’s the short answer: Yes!
Even small teams in single locations can benefit from online team collaboration tools since they provide a single place where files are located, can help reduce email back and forth, and help colleagues communicate quickly.
No matter the size or distribution of your company, in today’s modern landscape of virtual, remote, and hybrid working models, collaboration tools can help your company and coworkers:
Whether your goal in adopting collaboration tools is to streamline communication, consolidate project management coordination, or provide your teams with a handy tool to stay connected, team project collaboration software is a must for any modern business.
Choosing the right collaboration tool ultimately depends on your particular business needs. However, keep an eye out for the following features and attributes when considering the best team collaboration software.
Successful adoption of new software involves a learning curve, and it takes time for everyone to get comfortable using it. A user-friendly interface with intuitive navigation is key to ensuring everyone can get on board with a new collaboration tool. Feature-rich solutions are great, but they can be difficult to handle, so evaluate each platform’s feature set closely.
File sharing features are a must-have for any team. Look for collaboration tools that allow users to securely share files, upload them effortlessly, and if you need be sure to check out the level of file storage each app supports.
Robust collaboration platforms don’t start and end with an instant messaging function. Look for a collaboration tool that supports multiple communication features, including private messaging, group chat, discussion boards, video conferencing, and status reporting.
Smart companies will look for business collaboration software that integrates with the business tools they’re already using. This will enable easy data sharing between apps, which means less switching between tools and less tool fatigue.
Now you know what collaboration software is, why your teams need it, and what key capabilities to look out for, it’s time to search for the best tool for your business. The good news is that there’s a collaboration tool suitable for every type of business across all industries.
Below, we go through 20 of the best online collaboration tools and their features to help you make the right choice.
Slack is a popular collaboration tool that’s available on desktop, has its own mobile app available on iOS and Android, and offers a generous free version of the platform.
Key features of Slack include:
Slack also integrates with TravelPerk, the leading travel management platform, meaning that when a business trip needs approval, an automatic Slack message with the approval request is sent to the traveler’s approver, streamlining the trip approval process.
monday.com is a collaboration and task management software that’s suitable for teams of all sizes and functions.
Key features of monday.com include:
Asana is a collaboration and work management platform that helps track and organize work and connect employees.
Key features of Asana include:
Trello is a project management tool that organizes projects into boards and comes with generous team collaboration features.
Key features of Trello include:
Wrike is a project management software solution for organizations of all sizes, with a free version available.
Key features of Wrike include:
Zoom is a video conferencing platform with strong collaboration features and team communication tools.
Key features of Zoom include:
Podio is a low-code collaboration app that collates project data into one tool.
Key features of Podio include:
Miro is an interactive collaborative whiteboard platform for brainstorming that allows users to work with “sticky notes” to plan and manage workflows.
Key features of Miro include:
Flock is an online collaboration platform that offers a shared space for all cross-functional work.
Key features of Flock include:
Teamwork is a project management platform that is designed especially for client work and collaboration.
Key features of Teamwork include:
ClickUp is an all-in-one project management and collaboration solution suitable for small businesses and enterprises.
Key features of ClickUp include:
Nutcache is a collaborative project management software that allows teams to plan, track, and manage projects.
Key features of Nutcache include:
Evernote is a note-taking app that enables project organization and task management.
Key features of Evernote include:
Microsoft Teams is a collaboration and video-conferencing platform that helps teams stay in touch as well as perform work-related tasks.
Key features of Microsoft Teams include:
Creately is a SaaS visual collaboration tool for brainstorming, planning, executing, and communicating around projects.
Key features of Creately include:
Hibox is a team collaboration solution that integrates task management and videoconferencing within the same platform.
Key features of Hibox include:
Nifty is a project management app that connects remote teams and enables collaboration.
Key features of Nifty include:
Google Drive is a suite of collaboration tools including Google Docs, Google Sheets, and Google Slides.
Key features of Google Drive include:
Figma is a collaborative platform for designers which allows multiple teams to collaborate.
Key features of Figma include:
Notion is a project and workflow management solution that helps businesses streamline operations.
Key features of Notion include:
Chanty is a team chat app that streamlines and combines all task management, collaboration and communication efforts between teams and departments of all sizes.
Key features of Chanty include: