If you’re a travel manager or admin, you’ll know how complicated booking business travel can get. From finding the best deals and enforcing company policy to getting VAT refunds and filing expense reports, the process can be extremely time-consuming—so it’s no surprise many travel managers choose to call in outside help.
In the past, many companies booked their business travel through traditional travel agencies. While these agencies offered a personal touch, they also came with some serious drawbacks, like limited inventories and support hours. Today, when nearly everything is done online, companies are increasingly turning to corporate travel booking websites instead.
By using a website, app, or software platform, you can modernize your business travel program and get results faster. Websites and apps are available 24/7, offer larger inventories than a traditional travel agency, and allow you to book instantly. But not all corporate travel sites are alike.
Unlike consumer travel booking websites, corporate travel platforms are designed specifically with organizations in mind. Ideally, you should look for these features to get a top-notch booking experience:
While there are plenty of options out there for corporate travel booking, we think TravelPerk goes above and beyond the rest. Here’s what makes TravelPerk different:
The size of the inventory can make or break your corporate travel booking tool. If the inventory is too small, your travelers won’t want to use the company system, and they’re more likely to simply book for themselves using a consumer website. When this happens, you lose control over the booking process and won’t be able to enforce company policy.
With TravelPerk, you’ll have access to one of the world’s most extensive travel inventories. Travelers will be able to book options similar to what they would find on a consumer website like Booking.com, Skyscanner, or Airbnb.
TravelPerk can help you find and book discounted group rates, get corporate rates on hotels, and add loyalty programs for hotels, airlines, and trains—so you won’t miss any opportunities to earn and spend reward points.
TravelPerk offers several cost-effective ways to make your bookings more flexible. With FlexiPerk, you can make any trip refundable by paying a modest 10% fee, allowing your travelers to cancel at any time up until two hours before travel, and get a minimum 80% refund.
This way, you’ll save an average of 40% compared to traditional flexible fares. Your travelers can also add open return fares to their train bookings, meaning they won’t have to decide the exact date of their return.
TravelPerk will help you reduce workload by allowing everyone on your team to search and book their own trips using the platform.
You can set roles and permissions for five different levels of users, all the way from “guests” (who can only search and book trips for themselves) to “admins” (who have control over a wide variety of functions, including bookings, invoices, and account settings). This way, everyone can have access to exactly the features they need, with no surprises or miscommunications.
You can also use our TravelPerk Events feature to easily manage group bookings. And our TravelCare service will keep you up-to-date with notifications of trip requirements, risks, and emergencies—so you’ll have no trouble ensuring traveler safety, and making sure everyone has a great travel experience on their business trip.
Even if travelers mean well, they may end up accidentally booking over budget or out of policy if things are unclear. With TravelPerk, you won’t have to worry about this. You can add your company travel policies directly to the platform, so travelers will only be able to book within policy. They can also search hotels by office location, making it easy for them to find appropriate accommodation options.
Setting a budget for your policy is easy. Even if you know prices may vary based on the type of service, season, or provider, you can still encourage travelers to book cost-effective options using dynamic budgets. For example, you could allow travelers to book any option up to 20% more than the cheapest price.
BCD Travel is a travel management company headquartered in the Netherlands, and founded in 2006. They originally started off as a traditional travel agency, and now also provide online booking tools and digital travel services.
When comparing TravelPerk to BCD Travel, our customers say they enjoy TravelPerk’s:
SAP Concur is another legacy travel management option. The company was originally founded in 1993 as Concur Technologies, and was later acquired by SAP SE in 2014. SAP Concur works with many large brands and offers their services across the Americas, as well as the EMEA and APAC regions.
When comparing TravelPerk to SAP Concur, our customers say they enjoy TravelPerk’s:
Corporate Traveller was established in the UK in 1999, and now operates in seven countries. They focus on small and mid-sized businesses, and provide a centralized digital booking platform, along with concierge services and corporate rates.
When comparing TravelPerk to Corporate Traveller, our customers say they enjoy TravelPerk’s:
CTM (Corporate Travel Management) is a global business travel management company established in 1994. Its international network is made up of both company-owned offices and independent partner agencies. CTM offers corporate travel and event booking services, along with a suite of digital tools.
CTM’s offer includes:
When comparing TravelPerk to CTM, our customers say they enjoy TravelPerk’s:
TravelPerk offers a clear and cost-effective pricing structure, a user interface that’s appealing and simple to use, a host of features to take care of all your travel booking needs, and quality customer support for peace of mind. It’s the perfect way to save money and reduce stress when booking business travel.
To learn more about TravelPerk and discover what makes us the top corporate travel site and mobile app, see our platform in action today.
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