Organizing a corporate group trip can be a challenge. Everyone has their own preferences, and you must make them all happy while adhering to a budget and the company travel policy. Some of these challenges include:
Manually doing all of this is time-consuming and demanding. By the time the arrangements are finalized, you need a holiday yourself.
There has to be a more automated solution to do this, right? The good news is that with the advances in travel technology there most definitely is a better way.
Travel management software is not built just for large enterprises anymore. Companies of all sizes can benefit from travel management software for their group trip and expense management requirements.
Whether you are new to travel management software or looking for alternative options to your current version, we have included the top 5 travel management software options with an overview of what they can offer you.
Let’s look at how using travel management software can simplify the challenges of group travel and give you a great customer experience.
In small business group travel of the past, each employee booked their own trip following the company travel policy. They then claimed a reimbursement.
Nowadays, there are a variety of small business travel services on the market that not only provide an innovative online booking platform, but a chance for your team to save money and streamline the way you book corporate travel.
Larger companies used travel agencies or even travel software solutions with big markups, commissions, and support call fees. You had to find a cost-effective solution to book trips for large groups, book the trips and collect all invoices.
With travel management software, booking group travel becomes a lot easier in the following ways:
There are many travel management system options available across the travel industry, but not all are geared toward group trips. We have listed the latest top 5 travel management software options for group travel with a list of their unique selling points to make group travel easy for you.
TravelPerk is a user-friendly online travel management platform that specializes in corporate travel management. Your group trips are done within your TravelPerk account so you can manage all your business travel in one place.
A trip on TravelPerk can have up to eight travelers. For larger group trips you can use the concierge service. They will help you to enjoy discounted group rates.
The features and services from TravelPerk include:
TravelPerk also has a specialized Events function. TravelPerk Events makes it easier and faster for you to organize every detail of your events-based business trips. You can do everything from managing attendees and the booking process to scheduling, or choosing locations. All with one click.
Some of the features of this complete solution for meetings and events management include:
TravelPerk is one of the highest-rated travel management software in platforms such as G2 and Capterra.
FCM is a travel management platform-based global company that promises to deliver a new type of travel management.
Their group travel offering caters to all groups and will tailor your group travel management path to your needs and requirements.
Their group travel services include:
Youli is an online platform-based company offering tour operator software to help you organize group trips. Their offering is very different from the services offered by TravelPerk and FCM.
While their platforms are used by companies to book their group business trips, Youli’s solution is aimed at travel booking companies and tour operators to integrate within their website.
They have an interesting Itinerary Creator functionality that is accessible by your travelers 24/7, even when they are offline. The Itinerary Creator offers many functionalities, such as:
Moonstride is a travel management platform built by a team of visionaries, architects, engineers, marketers, and strategic consultants.
They are part of the Vsourz Group, with headquarters in London and offices in the United Kingdom, Spain, Canada, UAE, and India. Their team specializes in travel CRM, booking engines, back office, travel CMS websites, mobile apps, and digital marketing.
They offer an easy-to-use system that helps simplify group travel bookings for tour operators, organizers, and travelers. The system covers the following features for the different users:
Your business can:
Groupdesk is a B2B White Label Solution that helps you simplify your group travel business by bringing all the working parts online. They have revolutionized how your company sells group travel and manages online bookings.
With Groupdesk you can tailor and manage different types of trips. You can create any type of product inventory and price points to sell, from 5-star hotel suites, shared dorms, and insurance to ski rentals.
It offers a travel agent interface where travel planners can manage and control their products and sales. It also has a traveler interface where travelers make bookings and organize their trips.
The system features include:
Among these options, there is one that stands out in the features and services it offers. TravelPerk offers a travel management solution that focuses on corporate group travel. Their solution includes expense management software, VAT recovery, consolidated invoices, and much more. The reporting capability also includes spending optimization instead of just number tracking.
Do you want to see how travel management software can make it easy for you to find cost-effective solutions and book trips for large groups of people without having to collect invoices?
Request a demo and experience business travel packed into an all-in-one travel platform with TravelPerk.